Project Manager, Dean's Office, Dell Medical School Full-time Job

Job Posting Title:Project Manager, Dean's Office, Dell Medical School----Hiring Department:Dell Medical School----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue Until Aug 31, 2022----Location:UT MAIN CAMPUS----Job Details:General NotesThis is a temporary position in the Dean's office that is expected to end on 8/31/2022 and/or when the permanent Dean is selected. It may be extended based on performance and mutual agreement of both parties.PurposeResponsible for providing leadership, representing Dell Medical School, and serving as a key partner and meeting constituent.ResponsibilitiesTrack, monitor and follow progress of projects, action items and strategies that emanate from the Dean; Initiate subsequent follow-up meetings and communication for key stakeholders as directed.Participate in strategic initiatives by leading them and identifying key roles, maintaining timelines and important communications; May at times perform training as part of staff on-boarding and development.Drive and lead key organizational and change management initiatives related to culture and other needs that arise (e.g., COVID, space planning).Work with the administrative support staff to the Dean to ensure accuracy, coordination, and prioritization of the master calendar; Draft summaries, reports and project descriptions that further the mission, strategy and development of DMS; Review correspondence and draft responses as appropriate, or forward to the appropriate person for response and/or reply.Oversee the operations and support staff of the Dean.Partner with administrative staff and others throughout the organization to ensure the proper coordination and success of enterprise-level events (e.g., Dell Med Grand Rounds, Ken Shine Prize Lecture, State of Our School, All Hands).Keep track of key projects and initiatives; Organize information and agendas to facilitate effective meetings of Dean and DMS senior leadership. Work with administrative staff to ensure that meeting discussion and decisions are summarized and documented. Ensure follow-up re: meeting outcomes.Ensure information flow to and from the Dean, via all types of venues (e.g., forums, correspondence, speeches, conferences, retreats, etc.; Facilitate communication and work closely with the Dean in a timely and efficient manner; Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.Serve process approval function for Dean's Office (financial, contracts).Partner with Communications and others to ensure timely, targeted, and appropriate internal communications to the enterprise. (Could take the form of writing as well as coordination.)Other related functions as assigned.Required QualificationsBachelor's degree in related field and at least five (5) years of project management experience with demonstrated organizational skills, including the ability to multi-task, balance priorities, and set and manage timelines for deliverables. Highly proficient in Microsoft Word, Excel, and PowerPoint with the proven ability to produce professional documents. Demonstrated excellent analytical skills, problem-solving ability, and strong critical-thinking skills. Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly, and concisely. Outstanding organizational and time-management skills. Professional demeanor with respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal, or urgent situations. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: https://dellmed.utexas.edu/culture. Relevant education and experience may be substituted as appropriate.Preferred QualificationsMaster's degree in business administration or other related field. More than required experience in a directly related field. At least one (1) year of work experience in an academic setting.Salary Range$60,000 + depending on qualificationsWorking ConditionsMay work around standard office conditionsRepetitive use of keyboard at a workstationOccasional weekend, overtime and evening work to meet deadlinesRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: [PDF] [PDF] [PDF] [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.