Recruitment and Staffing Coordinator, Dell Medical School Full-time Job

Job Posting Title:Recruitment and Staffing Coordinator, Dell Medical School----Hiring Department:Dell Medical School----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:PurposeResponsible for Recruitment and Staffing Efforts in the areas of position development, classification and recruitment, and oversee and execute recruitment strategies, posting and advertising.ResponsibilitiesCollaborate with department managers to identify and draft detailed and accurate job descriptions and hiring criteria. Identify the appropriate job classification, job profile, exemption status, purpose, responsibilities, required and preferred qualifications, salary ranges, max budgeted amount etc.Identify and implement efficient and effective recruiting methods and strategies based on the available role, internal and market data, and the needs of the organization.Work with departments to ensure adherence to recruitment, selection policy, procedures and regulatory compliance.Manage postings/positions in Workday including posting, deleting, refreshing, canceling and closing. Provide / Delete access for employees for recruitment summaries. Request and maintain associated organizations for hiring managers.Maintain knowledge and upkeep of related information for Classified, Administrative and Professional positions, job profiles, associated salary ranges, generic job descriptions, etc.Manage on-going communication with hiring departments. Provide guidance to applicants seeking employment opportunities.Maintain various question pools and assist hiring managers with applicable related questions to derive job specific information from candidates.Assist with recruitment training for hiring managers and interview panel members. Manage utlearn coordination and attendance. Maintain Intranet updates to Recruitment Page.Maintain HR Metrics for recruitment related data including managing smartsheet entries, updating Live, Closed, Deleted postings which provides statistics for the Dell Medical School on active recruitments, postings by department, monthly and fiscal year data, etc.Build compensation-related analytics around job profile codes and responsible for keeping up to date records of relevant recruitment data for all positions.Build and maintain Interview Evaluation Tools for assessing candidates, finalists.Manage current job descriptions for employees. Provide managers with examples of job descriptions for similar positions.Conduct market research to derive insights and recommendation on market trends and changes. Research and provide guidance on hard to fill positions.Manage recruitment efforts to non-UT posting websites in adherence of advertising guidelines.Manage record keeping efforts including obtaining notes, interview questions, etc.Assist hiring managers when needed with screening, interviewing, calling references, contacting candidates, etc.Manage pro-card charges for related recruitment efforts.Serve as a liaison for general HR questions and tasks.Perform other related functions as assigned.Required QualificationsBachelor's degree and two years of experience performing Human Resources functions. Experience with interview and recruitment processes and strategies. Ability to design and implement recruiting strategies. Ability to manage a high volume of work assignments under dynamic circumstances while maintaining accuracy. Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills. Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint. Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly and concisely. Outstanding organizational and time-management skills. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: https://dellmed.utexas.edu/culture. Relevant education and experience may be substituted as appropriate.Preferred QualificationsExperience at UT Austin and familiarity with policies, procedures, and University systems. Experience with Smartsheet. Experience with researching market and trends to derive results and analytics related to classification and compensation.Salary Range$48,000 + depending on qualificationsWorking ConditionsStandard office conditions.Repetitive use of keyboard.Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: [PDF] [PDF] [PDF] [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.