Manager of Academic Record Services, Department of Medical Education, Dell Medic Full-time Job

Job Posting Title:Manager of Academic Record Services, Department of Medical Education, Dell Medical School----Hiring Department:Department of Medical Education----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:PurposeReport to the Associate Dean for Student Affairs, the Manager of Academic Records Services provides strategic leadership and direction for all aspects of course scheduling, registration, and academic record-keeping at the Dell Medical School.ResponsibilitiesMaintain accurate academic records for all students at the school and directs processes to assure such accuracy.Assure timely and accurate integration of all Dell Medical School academic records with the Office of the UT Registrar.Responsible for all aspects of course registration, including: developing, publishing, reviewing course catalog; Managing the Course scheduling processes; Managing scheduling add drops and other changes; Managing course registrations for visiting students; Managing course registration for away electives.Develop and distribute the course, classroom, academic calendar each semester.Manage credentialing for students at various clinical affiliates in compliance with affiliation agreements and UT policies.Direct staff that work in the areas of Academic Records, Grades, Scheduling, Visiting Students and Credentialing.Create regular audits of student records to ensure accuracy and conduct regular graduation audits to ensure that students are eligible for promotion. Provide necessary data and support to the Medical Student Academic Standing Committee for promotion and academic decisions.Manage the technical components and processes involved in all duties and responsibilities named here.Act as Student Affairs Office liaison with Dell Medical School Technology Services. Work with Technology Services to update systems in response to academic policy changes, maintain student records, and update course scheduling, registration, grade reporting, degree audit, and other academic services systems.Ensure website reflects accurate and up-to-date information regarding academic policies and procedures.Supervise processing and maintenance of confidential student records, including grade reporting, leave of absences, return from leave, modified academic load and graduation certifications.Manage Year 3 dual degree registration, grade submission and track Year 3 students. Work with the University's Registrar's Office, the Graduate School, and educational partners to coordinate medical school systems with those of the University.Assist faculty and staff with FERPA questions to ensure compliance.Maintain statistical data, generate reports and analyze data for departments across the Medical School and accrediting agencies.Assist with graduation ceremony.Other duties as assignedRequired QualificationsBachelor's Degree and at least five (5) years of experience in higher education administration, specifically with academic records and registration. Excellent interpersonal skills with demonstrated experience in building connections and cultivating relationships with diverse constituents at all organizational levels and across departments. Strong organizational skills to plan, coordinate, and administer multiple programs and events concurrently, as well as to work within deadlines. Proven ability to demonstrate tact and diplomacy and maintain confidentiality. Ability to gather and analyze statistical data and generate reports. Accuracy and attention to detail. Team player with a positive attitude and ability to plan and adapt to change. Proficient computer skills, including Word and Excel. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: . Relevant education and experience may be substituted as appropriate.Preferred QualificationsAdvanced degree. Experience in a medical school registrar's office. Experience working with faculty members. Supervisory and management experience. Knowledge of University of Texas-specific computer application programs and databases. Experience with the implementation and/or management of a student records ERP solution (e.g. PeopleSoft, Banner, Workday)Salary Range$65,000 + depending on qualificationsWorking ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationOccasional weekend, overtime and evening work to meet deadlinesRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: [PDF] [PDF] [PDF] [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.