Financial Manager, Department of Population Health, Dell Medical School Full-time Job

Job Posting Title:Financial Manager, Department of Population Health, Dell Medical School----Hiring Department:Department of Population Health----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:PurposeReporting to the Senior Director of Operations and Strategy, manage financial processes, monitoring and reporting in support of the Department of Population Health and all of its divisions and investigators.General NotesThe location of this position is flexible, involving work on-campus, remotely, or a combination of both. An agreed-upon schedule for this position, will be determined with the position's supervisor as applicable. Remote work will require reliable internet access and a suitable workspace free from distractions and risk of disclosure of any confidential data.ResponsibilitiesManage financial transaction processes in the department to ensure timely and accurate processing of all requests and compliance with all university and medical school business policies and procedures. Coordinate the work of other administrative staff regarding financial transactions, including travel reimbursements, purchasing and payment requests. Serve as the procurement cardholder and supervised the purchase items on behalf of department faculty and staff. Maintain accurate monthly procurement card records and receipts. Create purchase orders in PointPlus from purchase requests submitted by other administrative staff.Proactively monitor and correct FTE cost allocations of faculty, staff and students on a monthly basis. Oversee tracking of financial transactions, including payment requests, travel reimbursements etc. and troubleshoot escalated financial transaction processing issues. Oversee review of detailed monthly departmental transaction data for all expenditures (personnel and general operations) for coding accuracy. Initiate journal corrections and funds transfers as appropriate. Collaborate with the Dell Med Finance Office, other schools and colleges across UT to execute financial transactions and transfers.Monitor expenditures against department, division, start-up, grant and program agreement budgets to ensure spending is within budget. Prepare routine financial reports to inform faculty and senior managers of the status and availability of funds. Review and analyze budget variances against plans and forecasts to aid in programmatic and business decisions. Prepare monthly departmental budget to expenditure variance reports. Develop financial forecasts to aid leadership in programmatic business decisions. Provide other ad hoc budget reports as needed.Review and edit contract scopes of work and related internal approval documents, such as exclusive acquisition justifications. Submit and manage requests for contracts and other business agreements in the online contract management system. Collaborate with Dell Med Legal Office to track and facilitate the contract development process to successfully execute agreements. Collect timesheets for invoicing out faculty and staff professional services and prepare accurate monthly invoices for contractual agreements.Assist faculty in creating grant proposal budgets. Collaborate with faculty and Dell Med's Sponsored Projects Office to draft and facilitate grant sub-awards (including scopes of work and budgets) and to manage post-award expenditures (including sub-award invoice payments and FTE cost allocations). Monitor monthly grant expenditure reports and work with faculty and to ensure appropriate, accurate and timely spending of grant funds. Assist faculty in creating grant proposal budgets. Collaborate with faculty and Dell Med's Sponsored Projects Office to draft and facilitate grant sub-awards (including scopes of work and budgets) and to manage post-award expenditures (including sub-award invoice payments and FTE cost allocations). Monitor monthly grant expenditure reports and work with faculty and to ensure appropriate, accurate and timely spending of grant funds. Other duties as assigned.Required QualificationsBachelor's degree in Finance, Accounting, or Business Administration. Seven years of relevant work experience. Knowledge of the generally accepted accounting principles and general ledger systems and procedures. Basic knowledge of financial planning, budgeting, and analysis. Experience with financial functions in Excel. Strong organizational skills, a flexible work style and be able to manage multiple challenging projects simultaneously in a fast-paced work environment. Experience maintaining confidentiality. Ability to assess competing priorities, manage workflow, and meet operational deadlines. Ability to work independently as well as a member of a team. Demonstrated ability to explain and ensure compliance with policies and procedures in a polite but firm manner. Problem solver who anticipates future issues and outcomes. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: . Relevant education and experience may be substituted as appropriatePreferred Qualifications7+ years of progressively responsible experience in finance or accounting or 5+ years of experience in a healthcare, higher education, and/or academic medical setting. Experience with University of Texas administrative policies. Advanced experience with Excel, Tableau, DEFINE, and other UT Systems. Experience working effectively within UT's administrative infrastructure. Experience with business support functions in a university academic department or executive office. Experience with travel authorizations, travel reimbursements, payment requests, vendor setups, basic contracts and budget development.Salary Range$75,000 + depending on qualificationsWorking ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: [PDF] [PDF] [PDF] [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.